Rainy River District School Board

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Purchasing

Matt Armstrong, Purchasing Clerk, is available to provide advice and support to staff, schools, and departments within the Rainy River District School Board to ensure the cost-effective procurement of goods and/or services, in a timely fashion and at an acceptable level of quality to support the activities of the Board. Visit here to find out more about How to Purchase Goods or Services.

Purchasing Policy
Purchasing Procedure (under review)

Your Guide to Purchasing Brochure

Buying Goods/Services valued less than $5,000

Purchases valued from $0 - $5,000 can be directly managed by Budget Managers, except for purchases of Consulting Services of any value, which shall be managed through the Purchasing Clerk.

For purchases from $0 - $50, petty cash may be used in accordance with the Procedure 8.30 Petty Cash.

For purchases from $50 - $5,000, the purchase shall be as follows:

  • Board Purchasing Credit Card
  • Purchase Order
  • Payment Authorization

Buying Goods/Services $5,000 - $25,000

For purchases from $5,000 - $25,000, the Purchasing Clerk may conduct an informal Invitational Competition by obtaining at least three (3) quotations from qualified vendors. To begin this procurement process, the Procurement Approval Form is completed by the Budget Manager and forwarded to the Manager of Finance for approval.

Procurement Approval Form

Buying Goods/Services $25,000 and above

For purchases above $25,000 the following procurement processes shall be completed:

  1. Invitational Competition: Goods, Construction, or Non-Consulting Services
  2. Invitational Competition: Consulting Services
  3. Open Competition

The Procurement Plan Approval Form must be completed and submitted to the appropriate approval level prior to proceeding.

Procurement Plan Approval Form

Flow Charts:
 - Formal Competitive
 - Formal Invitational
 - Informal Invitational

Matt is available to:

  • Facilitate and manage the competitive bid process
  • Develop, review, manage and administer contracts
  • Process and expedite orders for all goods and services
  • Sourcing and market research
  • Vendor relationships
  • Participate in cooperative and consortium purchasing initiatives
  • Obtain maximum value through innovative buying and application of other purchasing strategies